Construction management software

Modernizing Construction Operations: Stolk Construction’s Journey with Ontraccr

Industry/Services

Industrial & Commercial

Location

Ontario, CA

Number of Employees

Results That Matter

Reduced Payroll Processing Time

By implementing digital timesheets through Ontraccr, Stolk Construction reduced their weekly payroll processing time from six hours to just two hours. Employees now submit their hours directly through the platform, significantly improving efficiency and accuracy.

Improved Field Communication

Custom forms within Ontraccr allow field workers to submit feedback and reports directly from job sites. This has created clearer communication channels between field teams and management, helping identify issues earlier.

More Consistent Reporting

Field reporting has become more timely and consistent across projects. With more reports coming in from the field, teams are able to address problems sooner and maintain better visibility into project progress.

Business

About Stolk Construction

Stolk Construction is a well-established contractor based in the Niagara Region of Ontario, serving industrial, commercial and institutional clients since 1962. As the company continued to grow and manage more projects, it began exploring digital solutions to improve operational efficiency, field reporting and internal communication.

By implementing Ontraccr, Stolk Construction has been able to streamline key operational processes and strengthen communication between field teams and office staff. The platform has helped digitize timesheets, improve reporting from job sites and centralize project information, enabling the team to work more efficiently while gaining better visibility across their projects.

Background

The Challenge

Before Ontraccr Stolk Construction faced many challenges, they relied heavily on manual processes to manage several critical operational tasks. As the company was growing they needed a centralized platform that could streamline operations.

Payroll required manually tracking employee hours and compiling timesheets, taking up to six hours each week.

Reports from job sites were not always submitted consistently or in real time, delaying visibility into potential issues.

Field teams lacked a streamlined way to send structured feedback and updates to project managers and administrators.

Equipment, inventory and project information were managed across separate processes, making it difficult to centralize data and workflows.

As the company scaled, Stolk needed a single platform to connect project management, field reporting and administrative operations.

Ontraccr Solution

To address operational challenges, Ontraccr implemented a construction operations platform for Stolk Construction that streamlines field reporting, time tracking and project management. By digitizing key processes and centralizing workflows, the platform improves efficiency, communication and project visibility across the organization.

Digital Timesheets

Ontraccr introduced digital timesheets that allow employees to submit hours directly through the platform, eliminating manual collection and significantly reducing payroll processing time.

Custom Forms for Field Reporting

Custom forms enable field workers to submit reports directly from job sites, improving documentation and ensuring management receives timely updates from the field.

Improved Communication and Visibility

Real-time reporting tools improve communication between field teams and management, allowing issues to be identified faster and giving leaders better oversight of project progress.

Equipment and Inventory Management

Stolk has begun exploring equipment and inventory management features to better track tools, materials and assets across projects.

Project Management Tools

Additional capabilities being evaluated include dashboards and analytics, project scheduling and project boards for tracking tasks and workflows.

AI and Smart Automation Features

Otto is an AI assistant that helps users navigate the platform, along with features like AI-powered form generation and QR code certification tracking for employee training records.

Implementation Journey

From concept to deployment across multiple municipal partners

* This level of deployment is necessary only for large companies like Mainroad Group. For smaller businesses, the implementation process is much simpler and quicker, without requiring the same level of involvement and resources.

Strategic Deployment

Phase 1

Mainroad Group rolled out the system in stages, beginning with larger divisions to identify and address potential issues early on.

Key deliverables:

Deliverable 1

Comprehensive Training

Phase 2

Weekly open training sessions were conducted, fostering a deep understanding of the system across all levels. Employees could ask questions and learn from each other in real time.

Key deliverables:

Deliverable 1

Organic Growth of Expertise

Phase 3

Over time, employees with strong system affinity became subject matter experts, supporting their colleagues and contributing to the seamless adoption of Ontraccr.

Key deliverables:

Deliverable 1

Results

Driving Digital Transformation with Confidence

Stolk Construction plans to continue expanding its use of the Ontraccr platform as additional features are implemented across the organization. In the next phase, the team will focus on introducing equipment and inventory management to centralize asset tracking, followed by analytics and dashboards to provide deeper insights into project performance.

Looking ahead, Stolk also plans to implement scheduling tools to improve workforce coordination while exploring project boards, enhanced equipment workflows and additional automation and AI capabilities within the platform. As the company continues its digital transformation, Ontraccr will remain an important partner in helping streamline operations, improve communication and support scalable project management.

Modernizing Construction Operations: Stolk Construction’s Journey with Ontraccr

Industry/Services

Location

Number of Employees

Results That Matter

About Stolk Construction

The Challenge

Ontraccr Solution

Implementation Journey

From concept to deployment across multiple municipal partners

Strategic Deployment

Key deliverables:

Comprehensive Training

Key deliverables:

Organic Growth of Expertise

Key deliverables:

Driving Digital Transformation with Confidence

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